The G8 includes eight member states ( Germany, Canada, the United States, France, Italy, Japan, the United Kingdom, and Russia) each represented by two delegates – the Head of State (Government – HS) and the Minister of Foreign Affairs (MFA).
The European Union participates as an observer and is represented by the president of the European Council and the President of the European Commission. Any other NGO or IGO can participate in the meetings as an observer.
The quorum is provided with the presence of all eight delegates in each section registered by a roll call in the beginning of each session. Absence of any representative during the session if not declared as intended is considered as yielding the right of voting to the rest of the member states.
II. THE SUMMIT
The G8 Summit features one meeting of the HS and one meeting of MF.
HS and MFA meetings are held separately at the same time.
When both sections come up with decisions on the issues of the agenda a short collective informal meeting featuring all participants is held in order to discuss the adopted Final Statement. The HS have the right to friendly amend the MFA Final Statement.
The G8 meetings are chaired by the member of the group whose turn it is to act as a chair. The Chair for 2006 is Russian Federation.
The Chair only possesses the procedural privilege granted to him by the G8 members the and should not use this privilege to affect the procession of the debates and the decisions adopted.
The G8 Chair having the privilege of hosting the Summit coordinates the work of the group during the debates by:
facilitating the debates;
announcing the voting procedure;
giving the floor to the members of the house;
formulating the final text of every discussed point and reading it to the house before voting;
warning the delegates about contradictions between adopted and discussed clauses of the resolution.
The Chair should call upon representatives at their first demand.
The Chair may take a procedural decision to move into informal lobbying in case it is necessary to make the debates more efficient. The Chair mediates between the sides of the discussion during the lobbying time. When the decision on a disputable issue is reached the Chair takes the decision to return to for m al discussion .
IV. POLICY STATEMENTS
The Delegates may present the Policy Statements on the issues of the agenda during the informal lobbying and / or in the beginning of formal debates. The Chair sets the time for the delegates to deliver their speeches and calls the representatives in order in which they signify their desire to speak.
The Members wishing to refrain from delivering a Policy Statement may do so in accordance with their own desire.
After the time for Policy Statement has collapsed the Chair may declare brief lobbying for the delegates to discuss their positions.
V. JOINT STATEMENT
The G8 Members discuss the items of the agenda and formu l ate a Joint Statement in which they express their opinion on the issue and propose possible solutions. The Joint Statement is written after all the members express their attitude towards the matter.
Any G8 Member can propose a draft statement, which should be presented to the Chair. After that the Chair announces open debates.
The Delegates can also decide to formulate the statement point by point. Each clause is to be debated and voted upon. When all the clauses have been discussed the Chair sets the time to discuss the statement as a single document,
Each G8 state has only one vote. The Heads of State and Governments and Finance (Foreign) Ministers vote separatly while working in separate sections. During the collective meeting each Delegation possesses only one vote.
Decisions on all matters should be carried unanimously with the affirmative votes of all eight members. Abstentions are not allowed. Partial agreement of a single Member State on no more than one point of the Joint Statement can be formulated and then explained at the final press-conference.
VII. PRESS – CONFERENCE
The Summit ends up with a Press-Conference for HS and MFA. The Conference is chaired by the Press Secretary who gives the floor to the mass media correspondents present at the meeting.
The points of information are made only in oral form and must be addressed either to the member state or to all the participants. In the first case the HS decides who will answer the question, in the second one the floor will be givent at the first demand.
Only one question can be asked when the journalist is given the floor for a point of information.
Incorrect of offensive points of information will not be well-taken. The journalists who will try to do this more than once will be led out of the Press-Conference hall.