Rules of Procedure
The Conference applies THIMUN Procedure Rules, specific details will be considered by the Chairs’ Meeting before the opening. The Security Council applies its own Rules of procedure adopted by the delegates at the first SC meeting.
- Each school is responsible for bringing a resolution and presenting it to the Chairs of the Committee during lobbying time;
- Debate over the clauses is open to everyone. All schools are encouraged to have lots of individual operative clauses ready to present to the Chairs for debate.
- Should have minimum 5-6 co-submitters. Every delegate can co-submit only one resolution on the issue;
- Should be typed, and given to Ivanovo Committee Chairs before the work of the Committee on Tuesday starts.
- Amendments should be legibly written on amendment sheets and include a clear identification to which part of the resolution they refer.
- No abstentions are allowed while voting on the amendments.
1st plenary meeting
- Includes policy statements of the member states, which should not exceed 40 sec., be delivered by one dele¬gate of each member state in English in most serious and diplomatic manner;
- Policy statement is to briefly describe the generalities of the topic, major issues and the UN planned action on them, the outlines of what the country would like to do to contribute to the solution of the problem;
- Each 5 speeches are followed by the replies.
Note writing and note passing
- Only official notes and those to the chairs checked by Admin Staff will be in order at all the ses-sions;
- English is the only language used in the notes.
- Begin with experts’ briefings on selected issues;
- Items of the agenda are discussed in the order the chairs have received the resolution drafts;
- A resolution should have one main submitter;
- If a resolution draft passes, no other drafts on the same issue are considered;
- Open debate is advised for all committees.
At the 2nd Plenary meeting
- The resolution draft selected by Committee Chairs prepared and the Final Document of the Youth Assembly are to be debated;
- Every Committee Chair will have 10 minutes to deliver reports on the Committee work and to announce the Best Delegates.
- Informal greetings are in order after Conference closing.
DEFINITIONS OF DEBATING TERMS
The Chair (Chairman, Chairperson): The chairman’s role is very important. It is his job to conduct the debate and to maintain order, while remaining totally impartial. Initially, the teacher might like to perform this function himself but, once debating has become established practice, a student should carry out this job.
The house: All the members of the class except the chairman.
The submitter: The person who is proposing the motion in the form of a draft resolution for debate.
The motion: The proposal for debate, which will eventually be voted upon.
GENERAL RULES DURING DEBATE
1. The decisions of the Chair are final.
2. Only the Chair, a member of the house recognized by the Chair for a point, or the speaker holding the floor has any right to speak.
3. All speakers, including those rising to points, must stand when speaking and address the Chair first.
4. The Chair may, if circumstances warrant it, extend or reduce debate times or speaking times and limit the number of points of information.
5. Except by a decision of the Chair, there will be no suspension of the rules or changes in the order of debate.
6. Interruption of speeches and rising to points:
a) A speech may not be interrupted by any point except a point of personal privilege referring to audibility.
b) All other points e.g. order, parliamentary enquiry, information to the Chair or speaker, will be dealt with only when the speaker yields the floor either to points of information, or to another delegate, or back to the Chair.
c ) A Point of Personal Privilege must refer to the comfort and well-being of the delegate. It may not refer to the content of any speech and may only interrupt a speaker if the speech is inaudible.
d) A Point of Order may relate to procedural matters only.
e ) A Point of Information may be directed to the Chair OR to the speaker who has the floor if he has indicated that he is willing to yield to points of information. A point of information must be formulated as a question e.g. “Is the speaker aware that..” or “Does the speaker (not) realize that…” etc. A short introductory statement or reference may precede the question e.g. “The speaker stated in his speech that… Is he not aware…?” A series of questions from the same questioner will not be in order.
f) A Point of_Parliamentary Enquiry is a point of information directed to the Chair concerning the rules of procedure.
g) A Call for the Orders of the Day is a call for the return to the main agenda of the committee, council or assembly. It may not interrupt a speech and must not refer to the content of a speech.
7. Withdrawing a Motion: A motion may be withdrawn:
a) by a decision of the submitting countries before debate has started
b) by unanimous consent or the passing (majority vote) of a motion to permit withdrawal. This is in order at any time before the motion is put to the vote.
8. Amendments can only be submitted by a speaker who has the floor. They may be moved either in debate time for the resolution or in debate time against the resolution. However, an amendment moved in debate time ‘for1 must be an attempt to improve the resolution and must not seek to change its general intent. It is nevertheless debatable.
9. The Previous Question: Moving the Previous Question calls for the closure of debate and for a vote to be taken on the motion pending. It may be moved by the Chair or a speaker who has the floor.
a) Amendments – When an amendment is moved to a proposal, the amendment shall be voted on first. Should a second amendment be moved to a proposal, this will be voted on before the vote is taken on the first amendment. Where, however, the adoption of one amendment necessarily implies the rejection of the other, the first amendment shall not be put to the vote.
b) Conduct during voting – After the Chair has announced the start of voting procedures, no interruptions will be allowed except for points of order connected with the actual conduct of the voting.
c) Explanation of vote – After the completion of voting, one speaker of each side will be allowed ONE minute to explain his vote.
POINT OF ORDER : A point made to the Chair relating to procedural matters only. The Chair rules. The point may not interrupt a speaker unless he has yielded the floor (see Rule IV, point 15).
POINT OF INFORMATION : This may be made to the Chair (as a point of parliamentary enquiry) OR to the speaker. It must be made in the form of a question
POINT OF PERSONAL PRIVILEGE : Relates to the comfort of dignity of a member. It may not interrupt any speaker unless referring to the inaudibility of the speaker. It may not be used for debate.
PREVIOUS QUESTION : If passed this closes debate. It may be moved by a speaker who has the floor or by the Chair.
OBJECTION TO THE CONSIDERATION : This must be moved before debate has started and can only be used against a main motion and then only in Committee not in the General Assembly.
DEFINITION OF TERMS USED IN A RESOLUTION
Preambulatory clauses are the justifications for actions. They usually begin with present participles, such as “noting” or “taking into consideration,” and denote Charter authorizations for actions, past resolutions precedent, and statements about the particular purposes for the action,
Operative clauses are the policy portion of the resolution. Each operative clause starts with a verb, and, taken as a whole, deals thoroughly and logically with one idea. In no case should a clause be a collection of unrelated thoughts or statements on a broad topic; each clause should deal with only one aspect of the problem.
SAMPLE OPENING SPEECHES
We are pleased to welcome all the participants. This fact demonstrates the overall willingness of nations to cooperate on the international basis and to deal with urgent and topical problems the modern world faces today. The United Nations is a unique place which unites cultures for the dialog and the promotion of mutual understanding. And we call upon to use this great opportunity to elaborate solutions to such problems as equal access to cultural heritage end education; social sustainable development; agricultural development and food security. We anticipate active debates and efficient and fruitful work built on a platform of common interest and joint forces of all nations.
The delegation of the Netherlands is glad to be present at this conference. As you know, the modern world faces the number of problems, which are considered to be very serious in the age of globalization. They are, for example, the problem of preservation of the local cultural heritage, which is in some countries are just about to disappear, or the problem of natural and technological disasters, which neither country is able to prevent. But to solve such problems alone is very difficult, practically impossible. That is why we hope for mutual understanding and aid in this case. We wish we could achieve our goal with the manifestation of common interest, common will and joint forces of all nations.